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A technology voice at the board table.
Directors don’t need to be technical. They need to understand risk, cost and direction well enough to decide. We explain it in plain English, with no vendor to push.
What we do for boards
Clear enough to decide on.
Board papers and briefings
Technology decisions, projects and risks, explained so directors can act on them.
Technology and cyber risk
Where you’re exposed, what good looks like, and the questions to ask management.
Review before a major spend
An independent assessment of the proposal, the price and the terms before it reaches the vote.
AI governance
A sensible position on AI: what staff may use, what information is off limits and who signs off.
Policy sign-off
Technology policies reviewed and summarised, so the board knows what it is approving.
Strategy and budget
A multi-year view of where technology spending is heading, and why.
Director email
Personal email and board business don’t mix.
Directors often use their personal email for board work because it’s easy. It quietly creates risks for the organisation, and for the directors themselves.
What good looks like: an organisation-owned account for every director, with two-factor sign-in, records kept and access removed when a term ends. Or, more simply, a board portal, so papers never travel by email at all. Not-for-profit licensing discounts usually make it inexpensive.
Privacy and record-keeping rules can apply to board correspondence. We explain the technical side; check legal obligations with your lawyer.
- The organisation loses its records. Board papers and decisions in personal inboxes can’t be kept, searched or produced when an audit, complaint or legal matter needs them.
- Weaker security. Personal accounts often lack two-factor sign-in, are shared with family and sit outside the organisation’s protections. A compromised director account is a common route to payment fraud and fake approvals.
- Confidential information leaks out. Papers about staff, finances or clients end up on personal devices and personal cloud backups the organisation can’t see or control.
- No clean exit. When a director’s term ends, the papers leave with them and there’s no way to switch off access.
- Harder to trust and to investigate. Staff can’t easily tell a real director from an impersonator on a look-alike address, and if something goes wrong the organisation can’t investigate or contain it.
Board logistics and digital transition
The systems a board runs on.
Good governance depends on the plumbing: where papers live, which email directors use and what happens when someone leaves. We advise on best practice and guide the move to digital, at whatever pace suits the board.
Board management software
Choosing and setting up a board portal for papers, minutes, resolutions and voting. We compare the options for you, with no vendor to push.
Director email and accounts
Organisation-owned email for every director instead of personal accounts: better security, proper records and a clean handover when a term ends.
Secure board papers
Papers shared securely, with the right access for each director and committee, rather than attachments forwarded around.
Meetings, minutes and signing
Hybrid meeting rooms that work, sensible rules on recordings, and electronic signing and minutes that stand up.
Directors joining and leaving
A checklist for every change of director: accounts, devices, two-factor sign-in, access to papers and returning records.
Moving off paper
A planned digital transition: what changes, training for directors and a timeline the board can approve.
Questions directors ask us
The ones worth asking.
- Are we spending the right amount on technology?
- How exposed are we, and what would an incident cost us?
- Is this proposal good value, and are the terms fair?
- What should our position on AI be?
- Is our IT provider doing a good job?
- What happens if a key system or a key person is unavailable?
- Should directors be using personal email for board business?
- Is it time to move board papers off email and paper?
Ways to work with us
As much or as little as you need.
- A one-off briefing. A single topic, explained to the board or a committee.
- A review before a decision. An independent view on a proposal, contract or project.
- An ongoing seat. A regular technology report and someone to answer questions, as part of our virtual CTO service.
Independent advice. We take no commissions or referral fees from any vendor.
Our advice is technical and commercial. It is not legal or financial advice.
Enquire
Tell us about your board.
A few questions so our first conversation is a useful one.
What happens next
- We read every enquiry ourselves and reply within a couple of business days.
- A short call to understand what you need. No charge, no obligation.
- If we can help, you get a written scope and price before any work starts.
Where we work
Based on the Sunshine Coast, Queensland. On site across South East Queensland, with Australia-wide and international travel on request.